Maine Indian Basketry exhibit

Program

Grants Program

Assisting nonprofit organizations in Maine to develop public projects

Contact

Anne Schlitt
Assistant Director
(207) 773-5051

Details

Grantee Resources

What happens after I hear the good news about receiving an MHC grant?

Trudy Hickey, our Grants Manager, will send you, by mail, a packet of information which varies depending on which grant you have been awarded. You should receive this packet between 2 – 4 weeks after your initial notification.

Mini Grants

  • Award letter
  • Two copies of a contract (both of which are to be signed and returned to MHC)
  • “Points to keep in mind,” a helpful document with tips and advice
  • List of MHC Board members
  • Check in the amount of your award

After we receive your signed contracts, we will send to you:

  • One of the signed contracts, with our Executive Director’s signature as well
  • Guidelines for your final report

Major Grants

  • Award letter
  • Two copies of a contract (both of which are to be signed and returned to MHC)
  • “Points to keep in mind,” a helpful document with tips and advice
  • List of MHC Board members

After we receive your signed contracts, we will send to you:

  • One of the signed contracts, with our Executive Director’s signature as well
  • Guidelines for your final report
  • A check for 90% of the awarded amount. The final 10% will be sent upon receipt of your final report.

Arts & Humanities Grants

The Maine Arts Commission administers the Arts & Humanities Grants. Please check with Kathy Shaw if you have questions about paperwork or process.

Special Category Grants

Any grants offered in a special category will typically follow the Mini Grant process.

When is my final report due?

Final reports are due within 90 days of the completion of the grant period.

How do I submit my final report?

All final reports are submitted online. We recommend looking over the questions in this PDF version of the report so you can have all necessary paperwork at hand. We also ask that you email or mail us copies of any publicity, press coverage, evaluations, or other supporting material.

In addition to the final report, we encourage all grantees to fill out an anonymous survey about your experience applying for and receiving an MHC grant. We are always trying to improve our process and make sure that what we offer matches what Maine’s cultural organizations need. Your feedback will be greatly appreciated!

Can I apply for a new grant if I haven’t submitted the final report for my existing grant?

If you have not yet submitted your final report, you may not apply for another MHC grant. New applications will only be considered when previous recipients have submitted a complete final report for their existing grant.

Can I get an extension on my project?

Yes, we can offer extensions. Please contact Trudy to discuss your request.

Some things have changed on my project since I originally submitted my application. Do I need to discuss all changes with you?

We understand that between the time an application is put together and the time you begin to implement the project, some things may shift, which is fine. If there significant changes in your project, please contact Anne or Lizz for further guidance.

I didn’t spend all the grant money. What do I do?

Any funds remaining unspent at the end of the project should be returned to us by check, payable to Maine Humanities Council.

How can I publicize my grant project?

Outreach is just as important as the structure of your project–you want your hard work to have an audience! We have gathered a few helpful hints for you to publicize your grant, organization, or program.

Press releases 

A press release to local media may result in coverage of your event. Think weekly newspapers and local radio or television outlets–they have a lot of time and/or paper to fill, and tend to be very open to community stories. Keep deadlines in mind so you don’t miss a timely opportunity; weekly papers usually need to know about an event at least a week in advance of publishing an issue. Including photos can be helpful; make sure it’s a JPEG and hi-resolution so it can be reproduced in print.

The Portland Press Herald includes helpful tips for how to craft an effective press release midway down the page here: http://www.pressherald.com/contact/.

Local congressional representatives

We encourage grantees to notify their local legislators about their grant award and any programming related to it–and please let us know when you do by including a copy of your letter or email in your final report.

Find your local representative.

Social media

Please let us know if you publicize your event using Facebook, Twitter, or Instagram; we can help you by reposting your information in our social media.

Posters

Never underestimate the power of locally posted flyers or posters. Many libraries, town halls, grocery stores, coffee shops/restaurants, schools, and businesses have public bulletin boards.

Community organizations

Create a list of fellow community organizations that might be interested in your program or event, and spread the word through personal outreach. We find that this kind of word-of-mouth provides the best results since it taps an existing professional and/or personal network. Some ideas: Chamber of Commerce, Rotary, Boy Scout/Girl Scout, Veterans organizations, Knights of Columbus/Shriners/Masons/etc., City Council and other community officials, K-12 schools and clubs, area colleges or senior colleges, houses of worship, and other nonprofits.

Photography

Hire a photographer to document your event and give you great images to use in promoting your organization after the event is finished.

Organizational newsletters/mailings

Don’t forget to share information with your own list of followers through an e-newsletter or mailing.

Community calendars

MPBN offers a statewide community calendar where you can list your event; many downtowns also have associations that offer online calendars and/or regular newsletters highlighting local events (such as Main Street Maine communities: Augusta, Bath, Belfast, Biddeford, Brunswick, Gardiner, Rockland, Saco, Skowhegan, and Waterville).

How do I get a copy of the Maine Humanities Council logo to use in my outreach materials?

Our logo is available for download on this page.

How do I credit the MHC as a funder?

In any web-based or print materials promoting your program, please include the MHC logo and the following language: “Funding provided in part by the Maine Humanities Council.” If your program includes a public event, we would also appreciate your calling attention to our support of your program in a similar fashion when introducing the program.